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Contents : SERIALS DEPARTMENT ANNUAL REPORT 2000/2001 Submitted August 30 2002 I. Introduction: A. Departmental Mission Statement: The Serials Department acquires organizes preserves and provides access to serial publications in all formats in support of the overall Library mission of nourishing and enhancing all University programs. B. Strategic Initiatives of the Department: Enhance preserve and provide access to the library s serials collection Build the library s electronic serials collection Make serials processing more efficient through advances in automation Our achievements of 2000/2001 toward these initiatives are detailed below. C. Relationship to Division and Library-wide Strategic Plan: The above facets of the strategic plan for the Serials Department relate to the following two items from the library-wide strategic plan: Enhance and preserve library collections in all formats Build digital library services and operations Serials Department Annual Report 2000/2001 II. August 30 2002 Progress toward current goals (for 2000/2001 A-K in italics below) ENHANCE PRESERVE AND PROVIDE ACCESS TO THE LIBRARY S SERIALS COLLECTION. A. Work with Collection Development Coordinating Committee to support their collection assessment participate in Serials Enhancement and Access Project (SEAP) until bound periodicals have been returned to Hamilton Library. Resources used: Initial tasks and strategy were established including assessing and enhancing the library's current periodical collection and determining retention and formats of backfiles (1999/2000). No additions were made to tasks and strategies during 2000/2001. Outcome achieved: Selectors began reviewing bound periodicals currently located in Sinclair Library to evaluate what should be returned to Hamilton after renovation. B. Begin ongoing cleanup and standardization projects for serials bibliographic and summary holdings data in Hawai i Voyager. Resources used: Data migration from CARL to Voyager resulted in many problems. Members of the Serials and Cataloging departments analyzed data loads throughout the migration and the production database to determine size and scope of resulting problems. Problems included serials bibliographic record duplication and multiple holdings records for each title. Outcome achieved: Members of the Cataloging and Serials Departments formed the MFHD (Mutiple Format Holdings Display) Group to set policies and procedures for serial bibliographic record de-duplication and for MFHD clean up. Stephanie Nelson created an excel file to coordinate the completion of this data clean up project. C. Collaborate with Public Services staff to determine the best way to display serials data in the Hawai i Voyager public web catalog. This project has been tabled until migration related serials bibliographic and holdings problems are resolved. Throughout the migration related clean up process consultation between the Serials Department and Public Services will continue. Serials Department Annual Report 2000/2001 August 30 2002 BUILD THE LIBRARY S ELECTRONIC SERIALS COLLECTION. D. Revise Serials website using already completed evaluation and recommendations to increase accessibility and aesthetic appeal. Resources used: The Department's LIS intern Nobuko Miyairi implemented a comprehensive cleanup and redesign of the Electronic Resources management database and began drafting new versions of website architecture and interface under the direction of the Electronic Resources Librarian. Outcome achieved: Significant progress towards a complete website revision was accomplished. 71 categorized links to electronic resources were added 104 removed and 936 updated for a total of 1062. E. Create a consolidated web portal for electronic resources providing a single point of access investigate and implement advanced database solutions to supply instant access to all aspects of electronic resources. Resources used: The Electronic Resources Librarian began developing plans for a consolidated database-driven web portal and entered into discussions with Public Services and technical staff. Outcome achieved: Consortial projects and the shared nature of the Voyager database greatly increased the needs and scope of a consolidated web portal. Further planning and development will take place on a system-wide level. F. Explore consortial agreements with other UH System Libraries and similar Hawaii State entities following models in other states. Resources used: The Electronic Resources Librarian Ms. Stephanie Nelson attended UH System Libraries Consortial Database Purchasing Committee and Statewide Database Purchasing Committee meetings. Outcome achieved: Ms. Nelson conceived and spearheaded a project to collect data from statewide libraries to calculate an average database cost per user available at http://www.hawaii.edu/serials/consortial/peruser.html. Ms. Nelson coordinated and negotiated a high

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