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Contents : Policy No: 5 016 (Revised) Approved By: Council Effective Date: February 13 2012 CORPORATE POLICY Resolution No.: 023-12 Department: Corporate Services City Clerk s Section Y COUNCIL REMUNERATION POLICY O P POLICY STATEMENT D C The City of Spruce Grove has a duly elected Council comprised of local residents who represent the interests of the City and govern its operations. This policy sets out equitable compensation and benefits for all the work involved in holding public office in the City of Spruce Grove. IF IE 1. PURPOSE 2. DEFINITIONS R N/A T This policy is intended to clarify the benefits available to a member of Council as well as determine which expenses will be assumed by the municipality when carrying out their official duties. N N/A C E 3. RESPONSIBILITIES 4. REMUNERATION U 4.1 The salary for the Mayor and Aldermen will be reviewed and adjusted annually to reflect current economic conditions. This will be done in conjunction with the annual cost of living review conducted by the Human Resource Department of the City of Spruce Grove. 4.2 Each Alderman shall receive a set salary adjustment during their term of Deputy Mayor in compensation for additional duties. This adjustment will be reviewed in conjunction with sections 4.1 and 4.3. Page 1 of 5 Policy No: 5 016 (Revised) Approved By: Council Effective Date: February 13 2012 CORPORATE POLICY Resolution No.: 023-12 Department: Corporate Services City Clerk s Section O P Y 4.3 Administration will be responsible for conducting a comprehensive review of salaries honorariums and expenses every election year. This review may be conducted through striking a task force comprised of residents of the City of Spruce Grove. A report with recommendations will be presented to Council no later than June prior to the election. C 5. BENEFITS R T IF IE Extended Health benefits Dental benefits Life Insurance Health and Wellness benefit Canada Savings Bond contribution deductions Self-directed RRSP contribution deductions Tax Free Savings Account contribution deductions Computer Purchase Program Employee Family Assistance Program C E a. b. c. d. e. f. g. h. i. D 5.1 Members of Council may participate in City of Spruce Grove initiated benefit programs where eligible. Benefits include but are not limited to: 6. HONORARIUM U N 6.1 Members of Council will receive an honorarium for the required attendance at out of town functions as an official representative of the City. Honoraria will be paid on either a full day or a half day basis. 6.2 Honoraria will not be paid for attendance at such activities as: a. Regular Council Meetings Special Meetings of Council Committee of the Whole Meetings and City Budget Meetings b. Regular Meetings of related Boards Committees or Commissions as designated at the Annual Organizational Meeting of Council. c. Golf Tournaments d. Openings e. General public appearances f. Community events such as Canada Day Remembrance Day Page 2 of 5 Policy No: 5 016 (Revised) Approved By: Council Effective Date: February 13 2012 CORPORATE POLICY Resolution No.: 023-12 Department: Corporate Services City Clerk s Section Y g. Other purely social events h. Attendance at political party functions of any type O P 6.3 Day is defined as a minimum of two (2) hours and a maximum of four (4) hours and Full Day is defined as in excess of four (4) hours 7. TRAVEL AND SUBSISTENCE D C 6.4 Honoraria rates will be reviewed and updated every January. This will be done in conjunction with the annual cost of living review conducted by the Human Resource Department of the City of Spruce Grove. IF IE 7.1 There exists a continuing requirement for members of Council to attend conferences and conventions as part of their professional development. C E R T 7.2 A separate financial account entitled Alderman s and/or Mayor s Expense is established to provide the necessary funding for members of Council to attend events such as: a. The Federation of Canadian Municipalities (FCM) Annual Convention and b. The Alberta Urban Municipalities Association (AUMA) Annual Convention and c. Other educational or professional development conferences conventions and seminars. N 7.3 All out of Province travel must be pre-approved by the Mayor. U 7.4 Council shall review attendance at the FCM Convention and the AUMA Convention on an annual basis. 7.5 Members of Council are not limited in the number of educational or professional development activities they may attend however the total costs of attendance claimed may not exceed the total monies provided in the individual member s Alderman s and/or Mayor s Expense Budget. 7.6 Council representation at any Provincial or National Conferences Conventions or Seminars will be the decision of Council as a whole. Page 3 of 5 Policy No: 5 016 (Revised) Approved By: Council Effective Date: February 13 2012 CORPORATE POLICY Resolution No.: 023-12 D

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