Download Invoicing Form and Instructions.pdf

Contents : Print Form Delaware Energy Office EECBG Program Invoicing Guide for Sub grantees EECBG sub-grants will be paid by reimbursement. Reimbursement request will be submitted and processed as needed. Please note that invoices will not be paid if there is an outstanding issue with the monthly reporting and/or Davis Bacon Act certified payroll. It is anticipated that reimbursement will be made to the local government within 21 business days of receipt of invoices. To be reimbursed for sub-grant expenditures the local government will need to submit the Invoice Cover Page (page 3) with all necessary invoicing documents to the Delaware Energy Office. Invoice request can be submitted by email to Robert.prosser@state.de.us or by mail to: Delaware Energy Office Attn: EECBG Invoice 1203 College Park Drive Suite 101 Dover DE 19904 The Invoice Cover Page includes the following information to be completed: Contact information Federal Tax Id Grant number (located at the top of the grant contract) Date of request Amount of request Current expenditures & cumulative expenditures to date Local government invoice (please list all contractor/vendor invoice numbers on local government invoice) Page 1 Delaware Energy Office EECBG Program Invoicing Guide for Sub grantees The local government invoices for all completed work under the grant. This includes contractor payments & materials purchased. The local government must provide documentation to support the invoice request. Examples of supporting documentation include: Administration costs- Please create a spreadsheet that includes: *Only needed if invoicing for approved grant administration* o Personnel and fringe costs- spreadsheet should contain salary information name of employee percent of time applied to grant number of hours and fringe benefits applied to that person and time worked within that invoice period. o Equipment and supplies information- Copies of invoices and/or receipts Contractual- Contractor invoices and documentation of purchased items. Local government will verify contractor s invoice prior to sending reimbursement request. Materials/Equipment- Receipts and paid invoices for project materials or equipment purchased by the local government. Page 2 Invoice Cover Page Contact Information Town Name: Tax ID: Address: Grant #: City State Zip Code: Request Information Date of Request: Invoice # Invoicing Period: - Amount Requested: $ Status of Funding: 1. Total Grant Award: $ 2. Disbursement to Date: $ 3. Grant Amount Requested: $ 4. Balance of Grant Remaining: $ Please use the following checklist below to verify that all required documentation is included with this document. Cover Sheet Town Invoice Contractor Invoice Administration Spreadsheet *Only needed if invoicing for approved grant administration* Page 3

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