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Contents : 50th Anniversary of the Department of Administration Contents 2 Employee Spotlight: Officer Leon Smith SEIBP Offers Incentives for Ideas DOA Employees Share Water Conservation Tips The Privilege of Volunteering 2nd Annual Flu Shot Bake Sale SECC Committee Ground Broken for New State Veterans Home "Agency Spotlight" No Smoking in State Government Buildings Do Not Use MSC for Personal Mail American Indian Heritage Month State Energy Office Receives Sustainability Award Retirements New Hires Beacon Go Live! Fall 2007 A Message from the Secretary 3 4 5 6 Congratulations! The employees of the Department of Administration have united to achieve an impressive goal 41 percent participation in the State Employees Combined Campaign. The more than $35 500 raised sets a new record for DOA and is especially noteworthy in that you reached this milestone in just two months. I can't begin to tell you how proud I am of your efforts. I hope you will join me in commending all of our Division Coordinators and the members of DOA's SECC Committee for their outstanding efforts this year (see page 5). I also would like to recognize the five Divisions that achieved 100 percent participation: Secretary Britt Cobb Human Resources Management Office for Historically Underutilized Businesses State Property Office Office of the Secretary Youth Advocacy & Involvement Office 7 8 9 10-11 Division News 12 Division News Word Search Contact List I know I can count on this spirit of commitment to continue as state government private businesses and citizens work together to conserve precious water resources during the drought. As you know Gov. Mike Easley has asked everyone to reduce water use by 50 percent during this record-setting dry spell and to take steps to further conserve in the future. Many of you recently offered your water-saving tips to share with DOA colleagues. You will find a selection of these great ideas on page 3. I am impressed by the dedication our employees have shown during these difficult times both here and at home. Your efforts are making a difference and are helping to set a standard for long-term conservation that will benefit every corner of our state. 13 Join us for food and fellowship Tuesday December 18 2-4 p.m. Commission Room Fifth Floor Administration Building 2 Fall 2007 Employee Spotlight:: Officer Leon Smith State Capitol Police July 11 2007 didn't start out like it would be much different from any day in the past four years that Officer Leon Smith reported for duty with the State Capitol Police. Assigned to the Executive Protection Unit Smith was working at the Old Education Building when a state employee told him that someone was stealing his daily newspaper from the building's loading dock. What sounded like a simple complaint grew more interesting after Smith took the initiative to check surveillance tapes from the days the newspaper was reported missing. It's part of the reason why Smith's peers nominated him for the Administrator Extra Effort Award. A quick review of the tapes revealed an unidentified male who walked up to the loading dock each day at 5:30 a.m. Smith requested permission to report to work several hours before his usual shift to investigate the matter. The next day he saw the same fellow casually walk toward the building and take the newspaper. Smith questioned and eventually arrested the man. During the course of the investigation Smith discovered the man had marijuana and drug paraphernalia in his possession. Relying on instinct and experience he questioned the man further and discovered he possessed a Social Security card that did not belong to him. This final discovery led to an additional charge of financial identity fraud a far more significant violation than just pinching someone's newspaper. "The arrest and charges made in this case were a direct result of Officer Leon Smith's diligence dedication to duty and his extra effort " said State Capitol Police Chief Scott Hunter. "His work in this and other cases is a shining example of serious nature in which our personnel approach their duty to protect and serve." Officer Leon Smith State Capital Police SEIBP Offers Incentives for Ideas That Improve State Government The State Employee Incentive Bonus Program (SEIBP) offers incentives for employees to develop creative ways to improve state government operations. These incentives include monetary awards and paid special leave. In fact the SEIBP has already paid members of our department over $109 000! Any full time part time or temporary state employee is eligible to participate in the program. The process is simple: First think the idea through carefully making sure its benefits can be documented and measured. Second complete a suggestion form (visit www.seibp.org). Finally submit the form by email to DOA's SEIBP Coordinator Robert Zimmers at robert.zimmers@ncmail.net. Fall 2007 3 DOA Employees Share Water Conservation Tips We've all heard the tale of the careless mother who threw the baby out with the bathwater. Clearly she never worked for the Department of Administration. Turn off the water while you brush your teeth and save four gallons a minute. That's 200 gallons a week for a family of four. Note that state environmental Our employees are Turn off the water while health officials recommend saving bathwater you shave or rinse razor against using gray water for to flush commodes. in water held in the sink. irrigation. For information visit They're cooling Run your washing http://www.deh.enr.state.nc.us/ drained pasta water to machine and dishwasher give thirsty plants a only when they are full. drink. They're catching rainwater turning Stop using the garbage disposal. off the tap during tooth brushing driving Check all your faucets for leaks and make dusty cars and it seems having a fair sure your toilet flappers don't stick open amount of fun coming up with ways to after flushing. If fixing a leaky faucet is save water not just for today but also not in your budget at this time collect for our children's futures. the dripping water in a bucket and use the water to manually flush your toilet or Gov. Mike Easley recently issued a water plants. statewide challenge to reduce water Bob Torres Management Information consumption by half. State government's Systems water use has dropped by 31 percent thanks largely to a stop to all irrigation I water my plants with leftover water and vehicle washing as well as steppedfrom cooking pasta. up attention to fixing leaks and installing Hayley Phillips N.C. State Ethics low-flow fixtures. Common-sense Commission steps state employees have taken at the workplace are following them home We decided not to buy any extra plants at the end of the day where creative for our house or porch that would need watering. Use rain catcher barrels to drought-busters are doing all they can to reuse rainwater for the yard and plants. cut back on water use. Lisa Flint-Morris Youth Advocacy and The Administrator is grateful Involvement Office to the many DOA employees who responded to the call for water-saving tips I see women in the ladies room who to share with co-workers. Below please leave the faucet(s) running while they find some of the suggestions: engage in long conversations thus wasting gallons upon gallons of water Buy shower heads that have an on/off daily. I shudder to think how much water switch so people have the choice to shut is being wasted. off water once it has reached the desired Linda Huggins Human Relations temperature. Users can switch the water Commission off to lather up and then switch the water on to rinse off. Tasty Tip: Buy ice cream cones and eat Paul Rock Division of Purchase & your ice cream in them so you don't have Contract to wash a bowl and utensils! Sandra Mangum State Construction Office I put bricks in my toilet tank and each shower head has a low-flow restrictor to reduce demand. William Craig Division of Purchase & Contract If your water heater is at the back of the house and your kitchen is at the front often times you have to run the water a while until it gets hot. I keep empty jugs around to collect that cold water and use for watering outdoor plants. Pam DeRensis N.C. Commission of Indian Affairs Limit flushing of toilets as appropriate (do not use toilet as garbage can to flush tissues). With newer dishwashers do not pre-rinse dishes in the sink scrape dishes clean instead. Fix all water leaks from indoor and outdoor plumbing immediately. A fivedrip-per-second leak equals 16 000 gallons per year. When replacing older toilets choose new 1.6 gallon or variable flush toilets. Capture water from condenser lines of air conditioners. Bob Leker State Energy Office 4 Fall 2007 The Privilege of Volunteering at the Special Olympics World Summer Games By Jill Hammergren Agency for Public Telecommunications When someone asks you to donate your time or resources for a cause we all have the tendency to pause. Sometimes we ask ourselves "What am I willing to give up How will it fit into my already hectic schedule Are my finances strong enough to withstand this donation " But for one cause I never hesitate. Special Olympics turned my volunteering into a privilege I immensely cherish. In October I volunteered for the 2007 Special Olympics World Summer Games in Shanghai China. This was my sixth World Games event. In 1991 I helped for the first time at the International Games in Minneapolis Minn. I was on the Games Organizing Staff for the 1999 Special Olympics World Summer Games held here in North Carolina. In 2001 I joined a specialized team of volunteers who assist with media coverage of the Games crisis communications crowd control celebrity escorting and a multitude of other "as needed duties." As a member of that team I also experienced the World Games in Anchorage Alaska Dublin Ireland and Nagano Japan. In Shanghai nearly 7 500 athletes came from more than 160 countries to participate in the world-class competition. State Personnel Director Thomas Wright's niece 25-year-old Kathryn Frye of Greenville competed on Team USA in Roller Skating. During the Games I interrupted lunch between and her teammates. But she was thrilled when I told her I brought her uncle's good wishes and wanted to take her picture. Kathryn placed fourth in her three races: 100M 300M and 500M. She began roller skating when she was 10 and has participated on the state level with Special Olympics for five years. In November she took part in the 2007 Special Olympics Fall Games in High Point. Visiting far-away places is exhilarating and sometimes challenging but for me the greatest rewards of Special Olympics are meeting athletes like Kathryn. I rejoice in their triumphs Jill Hammergren at the closing ceremony of the 2007 Special Olympics World Summer Games in Shanghai China. over amazing struggles that allow them opportunities to compete at the World Games. I celebrate with parents who are overjoyed at their sons' and daughters' accomplishments. I relish the coaches who devote their skills and time training these athletes. I am awestruck by the hundreds of thousands of volunteers who make these World Games possible. I am thankful for the corporate sponsors who help underwrite the Games. But mostly I am deeply grateful for the privilege to contribute to such a wonderful movement. Kathryn Frye of Greenville a member of Team USA in Roller Skating. Fall 2007 5 Sweets Popular at 2nd annual Flu Shot Bake Sale One of the items that sold out first at the second annual Flu Shot Bake Sale which raised a total of $157 for the State Employees Combined Campaign was the candied peanuts made and donated by Sheree Pratt. She was surprised by their popularity and tickled when some customers begged for the recipe which she said is as easy to prepare as the treats are delicious. Here is the recipe which Sheree said doubles nicely for holiday giving. She usually finds the freshest raw peanuts at the State Farmer's Market. Sheree's Sugar Coated Peanuts 1 cup granulated sugar cup water 1 cup raw shelled peanuts (skins on) Dissolve sugar in water in saucepan over medium heat stirring frequently. Cook until peanuts are completely sugared (coated and no syrup). Pour on ungreased cookie sheet separate peanuts with fork. Bake at 300 degrees for approximately 30 minutes stirring at 10-minute intervals until crisp and dry. The following DOA employees were actively involved in the State Employees Combined Campaign: SECC Committee Jill Warren Lucas Department Executive Charlotte Battle Jennifer (Ferrante) Braley Lisa Flint-Morris Sheree Pratt Bridget Wall Division Coordinators Division Agency for Public Telecommunications State Capitol Police State Construction Office NC Council for Women/Domestic Violence Commission State Energy Office NC State Ethics Commission Division of Facility Management Office of Fiscal Management Human Resources Management Office for Historically Underutilized Businesses Human Relations Commission Commission of Indian Affairs Mail Service Center Management Information Systems Motor Fleet Management Division of Non-Public Education Division of Purchase and Contract State Parking Systems State Property Office Secretary's Office Surplus Property Division Division of Veterans Affairs Youth Advocacy and Involvement Office Coordinator Tammy Martin Altavis Pratt Jennifer (Ferrante) Braley Jacqueline Jordan Jeanette Martin Hayley Phillips Rebecca Squires Donna Cassell Brenda LaPorte Matthew Idiculla Sally Lind Latesha Middleton Theresa Waller Valeria Oruma Robert Morris Kristy Daughtry Peggy Crawley Dianne Green (retired) Sandy Narron Shirley Faulk Randy Lee Eli Panee Trishana McKendall

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